Privacy Policy

Charlotte Bellamy Photography

Charlotte Bellamy Photography is a UK-based photography business committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and other applicable data protection laws, including when working with clients worldwide through photography services, workshops, tours, and online training.

Who We Are

Charlotte Bellamy Photography is the data controller responsible for your personal data.

Business name: Charlotte Bellamy Photography
Based in: United Kingdom
Contact email: Charlotte@charlottebellamy.com
Website: www.charlottebellamy.com

Information We Collect

We may collect and process the following types of personal data:

a) Information You Provide

  • Name, email address, phone number
  • Billing and payment details
  • Booking details for photography sessions, workshops, tours, or online training
  • Account details for online courses or members-only content
  • Travel-related information (where relevant for tours or workshops)
  • Dietary, accessibility, or emergency information (only where necessary and with care)

b) Communications

  • Emails, messages, enquiry forms, and customer support communications

c) Photography & Media

  • Photographs or videos taken during sessions, workshops, or tours
  • User-generated content submitted as part of online training or mentoring

Use of images is governed by contracts, model releases, and explicit consent where required.

d) Website & Technical Data

  • IP address
  • Browser type and device information
  • Pages visited and usage behaviour
  • Login activity for online training platforms

Legal Basis for Processing (UK GDPR)

We process personal data under one or more of the following lawful bases:

  • Contract – to provide photography services you have booked
  • Consent – where you have given clear permission (e.g. marketing or image usage)
  • Legitimate Interests – to operate and improve our business and website
  • Legal Obligation – for accounting or regulatory requirements

How We Use Your Information

Your personal data may be used to:

  • Respond to enquiries and manage bookings
  • Deliver photography services, workshops, tours, and online training
  • Provide access to digital platforms, course materials, and client galleries
  • Communicate essential information before, during, and after events or sessions
  • Process payments, contracts, and invoices
  • Improve our services, training content, and website functionality
  • Comply with legal, safety, and insurance requirements

We do not sell or rent your personal data.

Workshops, Tours & Events

For in-person workshops and photography tours, we may collect additional information necessary for:

  • Event planning and logistics
  • Health, safety, and emergency contact purposes
  • Travel coordination and accommodation (where applicable)

This information is used only for the duration required and handled with appropriate confidentiality.

Online Training & Digital Services

For online courses, mentoring, or digital products:

  • Personal data may be used to manage user accounts, progress tracking, and access control
  • Training platforms and course hosting services may process data on our behalf
  • Any submitted work, comments, or participation in group sessions will be used solely for educational purposes

International Clients & Data Transfers

Although Charlotte Bellamy Photography is based in the UK, we work with clients worldwide.

Your data may be processed or stored using trusted third-party services (such as cloud storage, online galleries, or email providers) that operate outside the UK. Where this occurs, we ensure appropriate safeguards are in place to protect your data in line with UK GDPR requirements.

Sharing Your Information

We may share your data only where necessary, including with:

  • Website and course-hosting providers
  • Online gallery and file-delivery services
  • Payment processors and accounting software
  • Email marketing platforms (with consent)

All third parties are required to process your data securely and lawfully.

Data Security & Retention

We take reasonable technical and organisational measures to protect your personal data from loss, misuse, or unauthorised access.

Personal data is retained only for as long as necessary to fulfil the purposes outlined in this policy, including legal, accounting, or contractual requirements.

Cookies

Our website uses cookies to improve user experience and analyse website performance.

Cookies may be used to:

  • Remember site preferences
  • Understand how visitors interact with the site
  • Improve functionality and content

You can manage or disable cookies through your browser settings. Disabling cookies may affect how the website functions.

Your Rights (UK & International Clients)

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate or incomplete data
  • Request deletion of your data (where legally permitted)
  • Restrict or object to certain processing
  • Withdraw consent at any time
  • Request data portability

To exercise any of these rights, please contact us using the details below.

Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of third-party sites.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

Contact

If you have questions about this Privacy Policy or how your personal data is handled, please contact:

Charlotte Bellamy Photography
Email: charlotte@charlottebellamy.com

Last updated: [01/02/2026]